This post covers the Google Calendars Appointment Slots feature. This tool helps you set a period of time on your calendar, divided into available time slots for people to reserve. Once reserved the booked slot will appear in your Google calendar. At one point Google took this feature away but it is back just in a different location. The reserving of slots is only available to users with Google accounts. Read more to learn how to setup your appointment slots.
SET UP APPOINTMENT SLOTS
1. Sign in to Tmail.
2. Click on the Grid icon and select Google Calendar.
3. Make sure you're in Week view or any Day view, since the appointment slots can't be created when you're using any of the other Calendar views.
4. Click anywhere in the calendar grid. In the event bubble that pops up, click Appointment slots.
5. Indicate the details for the appointment slots using these fields:
- What: Enter short title for the appointment slots.
- Calendar drop-down menu: Choose the calendar in which you'd like to create the appointment slots.
- Offer as a single appointment slot: Select this button if the entire time will be used for one appointment.
- Offer as slots of: Select this option if you'd like to allow multiple appointments to be scheduled during the block of time. Simply select and indicate the duration for each appointment (in minutes) in the text box to the right.
6. If you're all finished, click Create slots on the bubble, or continue to the next step to add more details to your appointment slots.
7. Click Edit details to open the appointment slots details page and add more information, such as a location or description, or to make the appointment block repeat. To make the appointment block recur click the Repeat checkbox to choose your settings.
8. If other people should be present during the appointment slot, you can invite them using the Add Guests field. For instance, a professor may want their assistant to be there during office hours and could invite them using this feature.
* Anyone that you add here will be invited to every individual appointment throughout the block of time and will also receive an email each time someone reserves an appointment.
** To show the event to people who might reserve an appointment slot, give them the appointment page's URL that's listed at the top of the event details page.
9. When you're finished, click Save.
SHARE APPOINTMENT SLOTS
1. Click the appointment slot link.
2. Share this appointment page link with other Google account users. This link is public and anyone who has this link can book an appointment slot. Booked appointment slots appear right on your calendar as regular events.
* Click on the link to preview the actual appointment page.
** This is the appointment page. The user will now click on an available slot to Book an appointment.
*** After the user has booked an appointment it will show up on your calendar.
I prefer a solution such as youcanbook.me which allows you to restrict signups (must sign up 24 hours before appt, etc.) and require students to select multiple slots for you to choose from.
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