Virtual Paper Presentation

TUTORIAL

This post will cover the tools and steps needed to create a 5-minute virtual presentation of a paper proposal. The purpose of this project is to explore new technology and/or become more comfortable with its use in a scholarly setting. Continue reading to learn more about this assignment.

TOOLS:

• PowerPoint - Create slides with narration
• Microphone - Record narration
• Google Drive- Share with your group

TIPS

• Start early
• Prepare your content well, write a script, and rehearse it thoroughly.
• Review your finished work to ensure that all criteria are met, and that your audio and visuals are clear. 
• Use a PC for recording a narrated PowerPoint - Do Not Use a Mac, as their version of PowerPoint has some limitations that make recording narration difficult. It is Ok to create the slides themselves with a Mac, but the recording must be done on a PC using a PC version of the file.
• Ensure your microphone is setup and in working order prior to recording your slide show. 

 

TUTORIAL: SETUP YOUR MICROPHONE

1. These steps may vary by device. 
2. Visit the CLT Info desk or the Library circulation desk to checkout a USB microphone headset or USB desktop microphone. 
3. Plug in your headset or microphone and go to Start -> Control Panel -> Hardware & Sound -> Manage Audio Devices and click on the Recording tab.
4. Select the headset and click the Set Default button, then click OK.
5. Some devices will automatically install drivers and the program will default to that device. Stop by CLT info desk if you need assistance. 

 

TUTORIAL: RECORD A NARRATED POWERPOINT AND SAVE AS A POWERPOINT SHOW (.pssx) 

1. To create a PowerPoint presentation with recorded narration, open MS PowerPoint (be sure to use a PC and not a Mac for the recording itself-see above) and create the slides for your presentation. Finalize your slide deck and rehearse your presentation before recording (or experiment with variations to see what works best).
2. On the Slide Show tab, click Record Slide Show.
   
3. Select one of the following:
• Start Recording from Beginning
• Start Recording from Current Slide
4.  In the Record Slide Show dialog box, select the Narrations and laser pointer check box, and if appropriate select or deselect the Slide and animation timings check box. 
5. Click Start Recording
• TIP: To pause the narration, in the Recording shortcut menu, click Pause. And resume your narration, click Resume Recording.
     
6. To end your slide show recording, right click the slide, and then click End Show.  
7. The recorded slide show timings are automatically saved and the slide show appears in Slide Sorter view with timings beneath each slide.  
8. To save as a PowerPoint Show which is a file type that simply plays the slideshow with narration and timings intact as you recorded them, go to Save As -> PowerPoint Show (NOT PowerPoint Presentation) and save to a personal file space.

 

TUTORIAL: SHARE FILES WITH GOOGLE DRIVE

1. Easiest way to get to Google Drive is to login to Tmail. Click the Apps icon then select Drive icon or click this link and login with your Trinity account. Google Drive
   
   
   
2. Click the red Upload button in the screens sidebar to open a drop-down menu and navigate to your PowerPoint file. Or drag and drop your PowerPoint file into the middle of the page.
3. Click My Drive to open a list of your uploaded files. 
4. Click the check box beside the entry for the PowerPoint file you uploaded and click the Share icon to open the Share Settings pane.
   
5. Type collaborators/peers email addresses in the box labeled Invite people.
6. Click Done to share the file.